January 13, 2005

Members present: Dan, Gary S, Jim, Ozzie, Stephen, Thomas, Mike, Jerry, Shawn, Joe, Brandi

Minutes from November meeting read by Dan. Motion to approve without changes by Brandi, second by Jerry. All approved.

Treasurer’s Report:

• Our account: Balance at beginning of December: $1,520.97. Expenses for the month: play costs (payments to techs) and deposit for film fest. Balance at end of December: $1,108.47.
• OUTfront account: Balance at beginning of December: $3,257.20 (includes $2,000 CMAB grant for Film Fest). Expenses for the month: play costs: $411.73. Balance at end of month: $2845.47.
• Motion to approve treasurer’s report: Made by Thomas, second by Mike. All approved.

Old business:

Play financial committee:

• Gary presented handout showing income and expenses for Joseph and the Old Man. Summary: Income: $2,385.89, Expenses: $4,451.84, leaving a total cost to St. Cloud OUT of $2,065.95.
• At this point, only unpaid expenses are $300.84 to Paramount and remaining director’s fee to Troy (we have paid him $250 so far).
• Motion: SC-OUT will endorse in full the letter sent by the Financial Committee to Troy, in which it was agreed to pay him a total of $350 for director’s fees. Made by Ozzie, second by Jerry. All approved.
• Motion: SC-OUT will pay Troy the additional $100 owed to him as soon as possible. Made by Gary, second by Mike. All approved.
• Larger SC-OUT group wished to thank the committee for the work they did regarding the play finances.

Film Festival:

• Movies: Eating Out and a series of lesbian-themed short films (9-20 min. each). Costs: $500 for EO and another $500 (plus postage) for shorts.
• All the Pretty Horses will play after the films. Cost $400 plus tech costs (not yet finalized)
• George Maurer will not be available to play in the lobby. Looking for someone else.
• Funding so far: SCSU GLBT services will pay for EO. $2000 grant from CMAB for general expenses. Also selling ads for the program.
• Ads: so far have sold three for sure. Will keep working on that. Hoping to sell up to 16 ads.
• Costs for film fest: films/band, Paramount rental ($850), technicians, printing and publicity.
• Advertising/publicity: making contacts with several print sources including Lavender and SC Times. Also working with SCSU GLBT services to coordinate with student conference that weekend.
• Mike contacting SCSU Pres. Saigo to be guest speaker, open film fest.
• Need additional help with:
  -- Posters: Jerry will create it once Mike gets the publicity materials from different films to him.
  -- Program: Gary S will create.
  -- Press Release: Brandi will write it.
  -- Distribution of posters/publicity: EVERYONE. Distribution needs to happen around 1/31.

Resource Directory:

• Six responses in so far.
• SCSU GLBT services consolidating, will no longer have individual entries for student groups.
• Have yet to hear from PRISM, Lutherans Concerned.
• Women’s Group info the same.
• FAQ possibilities: some questions have come in. Table for now.

Meeting Space:

• ULC may be reconsidering the charge for use.
• Whitney still not available on Thursday eves.
• Stephen and Dan will check on church costs.

New Business:

Philosophical question:

• Steve proposed we review mission statement and discuss types of events/issues/activities that we should be doing with SC-OUT. Suggested we discuss this at March meeting.
• Steve from SCSU GLBT services is forming an advisory committee for the student groups and asking for community members to participate. Would like a representative from SC-OUT. Mike will forward the e-mail. Stephen will talk with Steve about this.

Pride Committee:

• Need to form committee
• Can SC-OUT have other SC area org. info at our booth (ie those groups listed in our Resource Directory). Mike will check on this.
• Motion to spend up to $100 to secure Pride booth as soon as registration is open. Made by Brandi, second by Stephen. All approved.
• What to have at booth? Past discussion included history posters. Joe will review old minutes to report back to the group on what was discussed.

Business cards and letterhead:

It would be useful to have these for the group. Task given to Resource Committee. Brandi will forward to Jerry some of the things already designed for SC-OUT.

For May (Annual) Meeting:

Set up procedure to add to bylaws regarding cancellation of meetings. Also, question regarding who is on the advisory committee. Will send bylaws as an attachment to Jan. minutes.